Your cost report becomes a forecast, not an autopsy. Every invoice matched before certification; every variation scored before approval; the anticipated final cost maintained monthly — not discovered at closeout.
Illustrative engagement telemetry — live engagements display from the actual record.
On most projects the owner's cost picture is a monthly PDF assembled from the contractor's own claims, checked by sampling, delivered weeks in arrears. Certification runs ahead of verification. Variations are priced by the party claiming them. By the time the outturn number moves, the money is spent.
Our project intelligence holds budget, commitment, and actuals in one live position. Every invoice is matched three ways — contract terms, purchase order, verified progress — before it reaches certification. Variations are re-priced independently and scored for claim exposure on arrival. The anticipated final cost is a standing figure, updated as the record moves.
| Package | Budget | Committed | Forecast final |
|---|---|---|---|
| Structure | 100% | 97% | 98% |
| Façade | 100% | 97% | 104% |
| MEP | 100% | 97% | 99% |
| Fit-out | 100% | 88% | 101% |
| FF&E | 100% | 72% | 95% |
The façade package above is the argument for continuous control: committed cost sits at 97% of budget, but the forecast final — variations included — is already at 104%. A monthly sampling regime sees that in the quarter it lands. A governed record sees it the week the variation arrives, while mitigation is still on the table.
Each payment application is checked against three sources before certification: the contract's pricing and terms, the purchase order or BOQ line it draws on, and physical progress verified on site. A mismatch on any leg holds the line item — before the money moves.
The AFC is the live forecast of what the project will actually cost at completion: contracted sums plus approved and pending variations, claims exposure weighted by risk, and committed escalation. Maintained monthly, it replaces the closeout surprise with a managed trajectory.
Yes. The record is rebuilt from existing documents — contracts, orders, applications, correspondence — typically within weeks, and governance runs live from that point forward.